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Back to homepageFor construction admins

The report is generated, not reassembled.

Admins inherit everyone else’s capture habits: photo dumps, message threads, and a spreadsheet that stopped being true two walks ago. SiteWarden gives you records that arrive report-ready, and a report flow that runs from them.

The way it usually goes

  • Hours go into renaming photos and matching them back to spreadsheet rows.
  • Chasing supervisors and contractors for missing details delays every report.
  • Each client report is rebuilt by hand, under deadline, from evidence you did not capture.

Records arrive complete

Photos, locations, trades, priorities, statuses, and owners are attached at capture, so the report inputs never need reconstructing.

Report scope you control

Set the template, title, and notes, then filter by status, priority, and contractor to shape exactly what the client sees.

Branded output in one pass

Generate the PDF-style report with IDs, photos, and closeout context, review it in the viewer, and send it without a second formatting round.

For construction admins

How the work runs in SiteWarden.

The same defect record carries the job from first capture to verified closure.

  1. 1

    Check report readiness

    Review which lists and defects are verified and complete enough to report.

  2. 2

    Set up the report

    Choose the template, date, title, and notes, and filter the defects that belong in this pack.

  3. 3

    Generate and send

    Produce the branded PDF from the live records and review it page by page before it goes out.

Defect closeout FAQs

How long does a defect report take in SiteWarden?

The report is generated from records that already carry their photos, statuses, and owners, so producing it is a setup-and-filter step rather than a rebuild.

Can admins control what appears in the report?

Yes. Reports can be filtered by status, priority, and contractor assignment, with template, title, notes, and image quality set per report.

What does the finished report include?

Defect IDs, photos, locations, trades, contractor ownership, priorities, statuses, and notes in a branded, client-ready format. The sample report shows a completed example.